Details
Roundtable venue
The CEO Roundtable will be held at the Sonnenalp Hotel, located at 20 Vail Road in Vail, Colorado. INMA strongly recommends booking your sleeping room at The Sonnenalp.
How to reserve your hotel room
INMA has negotiated a special room rate of US$345+ per night at The Sonnenalp. This rate is available August 16-20, 2024, on a space-available basis. Before or after these dates, sleeping rooms at The Sonnenalp may be available at market rates. It is strongly recommended to reserve your Sonnenalp sleeping room early as the room block is expected to sell out. Most attendees will arrive Monday, August 17, and depart Friday, August 21.
To reserve your Sonnenalp sleeping room, telephone +1 800 654-8312 or +1 970 476-5656.
If a Sonnenalp sellout occurs, there are plenty of hotels in Vail.
Other details
How to get to The Sonnenalp
By air:
Most participants will fly to Eagle County Regional Airport or Denver International Airport. Please note that United has two Denver-Eagle County flights each day.
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Airport transfers:
From Eagle County Regional Airport, a car or shuttle ride is about 35 minutes, or 35 miles. We recommend:
Private car: Vail Executive Cars (US$250+ inclusive of tip).
This requires pre-booking online in advance. Telephone +1 970 344-8444, e-mail info@vailexec-cars, or visit their Web site at www.vailexec-cars.com.
Shuttle: Epic Mountain Express (US$50 plus tip)
From Denver International Airport, a two-hour car or shuttle ride 120 miles (193 kilometers).
Shuttle: Epic Mountain Express (US$90 plus tip)
Car rentals:
Companies that serve both Eagle County Regional Airport and Denver International Airport include Alamo, Avis, Budget, Dollars, Hertz, and National, among others.
Parking at The Sonnenalp
Parking at the Sonnenalp is based on availability at US$35 per guest, per night. Alternatively, there is a parking garage across from La Tour restaurant, a very short distance from The Sonnenalp at 122 East Meadow Drive.
What is the attire?
Smart casual attire encouraged (jeans, tennis shoes, no jackets needed)
What is included?
The Roundtable at Vail is an invitation-only free event for representatives of INMA’s community of news media companies. The event includes Roundtable sessions, the Tuesday welcome reception, lunches and breaks, and the Thursday evening dinner small-group dinners. The pre-Roundtable hike outing is free.
Hotel rooms, breakfasts, parking, and transportation should be paid separately.
What can my spouse/partner attend?
Spouses and partners are integral to the success of our participants and are welcome to attend the Tuesday evening welcome reception, Wednesday's bowling reception, and Thursday evening small-group dinners, as well as the Tuesday morning optional hike. Please let INMA know in advance your plans.
About the hike
For those who prefer to experience hiking at altitude, plan to join your peers on a group hike Tuesday morning. We will conduct three professionally guided hikes: advanced, intermediate, and moderate. The hikes will depart the Sonnenalp via sprinters at 9:00 a.m. For a more relaxed experience, join a casual group walk with a gondola ride to the top of Vail Mountain on relatively flat surface trails. The casual walk departs the Sonnenalp at 10:00 a.m. Please allot three hours for both the hike and walk. Hiking shoes are highly recommended. This is a free activity.
What will the weather be like?
Expect summer temperatures of between 50°F at night and 80°F during the day (10°C to 27°C). While Vail summers are not humid, a sunny day can make things warm — so dress for these extremes. Bring sunscreen and a hat.
Cancellations and substitutions
Because this is an invitation-only event, there are no invitation transfers. If there is a cancellation, then waiting list participants from other companies will be added to the attendee list.