Details
Roundtable venue
The CEO Roundtable at Napa Valley will be held at Harvest Inn, located at 1 Main Street in St. Helena, California.
Participants are asked to reserve their sleeping room at Harvest Inn for the duration of the Roundtable.
For more information:
How to reserve your hotel room
INMA has negotiated a special room rate of US$370 per night at the Harvest Inn. This rate is available August 17-21, 2025, on a space-available basis. All Roundtable participants are asked to reserve their room at Harvest Inn.
We expect most participants will arrive on Monday, August 18, and depart on Friday, August 22 (four nights). Be aware the special room rate is also available on Sunday, August 17, for early arrivals.
Due to very high demand in Napa Valley and Harvest Inn, it is strongly recommended you book your sleeping room ASAP as the room block will sell out.
To reserve your Harvest Inn sleeping room, click here for the special INMA room block form.
Note that all Harvest Inn sleeping rooms are equally priced. There are limited suites available on a first-come first-served basis, so lock in your reservation ASAP.
For reservations outside of the allotted time frame (Sunday-Thursday) please contact Mimi VanDyk, director of events at Harvest Inn, at +1 (707) 968-5836.
Other details
How to get to Harvest Inn
By air:
There are four airports with easy connections to Harvest Inn in St. Helena (click on airport name for complete information on each):
- San Francisco International Airport: This is likely the most common airport for most Roundtable participants, and the average commute to Harvest Inn is about 81 minutes.
- Oakland International Airport: This commute averages about 74 minutes.
- Sacramento International Airport: This commute averages 82 minutes. It is shorter in distance than the other international airports, but mountains slow commute time.
- Sonoma County Airport (Santa Rosa): If you can manage a connection to this regional airport, it is only a 37-minute commute to St. Helena. Do not connect to Sonoma County if you are flying into San Francisco, Oakland, or Sacramento.
Airport transfers:
On arrival, it is easy to get an Uber or taxi upon arrival from the airports to Harvest Inn (US$225+).
On departure, it is more challenging to depart because of a peculiarity of Napa Valley: Most drivers live outside the Valley because of high costs of living. Therefore, we recommend pre-booking a private car from Napa Valley to your airport upon your departure.
INMA recommends the following private car services:
- Napa Valley Chauffeur: Contact Marcus Mitchell at marcus@napavalleychauffeur.com if you have any questions or specific needs.
- Wine Country Airporter
- True Elegance
Car rentals:
Each of the four airports around Napa Valley have rental car centers for your convenience:
Parking at Harvest Inn
Parking at Harvest Inn is free for you as a guest.
When will participants arrive and depart?
We are asking all Roundtable participants to arrive no later than Monday evening, August 18, and depart on Friday, August 22 (four nights). This will allow full involvement in Roundtable sessions and activities.
What is the attire for The Roundtable?
Business casual attire encouraged. Jeans, tennis shoes, no jackets needed.
What is included in the Roundtable?
The CEO Roundtable at Napa Valley is an invitation-only free event for CEOs of INMA corporate member media companies. The event includes Roundtable sessions, the Wednesday-Thursday Roundtable lunches and breaks, the Tuesday wine tasting, the Wednesday vineyard dinner, and the Thursday small-group dinners.
Hotel rooms and transportation should be paid separately.
What can my spouse/partner attend?
INMA knows how important spouses/partners are to your success, and therefore they are welcome to attend the Tuesday wine tasting, Wednesday vineyard dinner, and Thursday small-group dinners.
What will the weather be like?
Late August is an ideal time for outdoor activities in Napa Valley. Expect daytime high temperatures from 85°F to 95°F (29°C to 35°C) and nighttime lows between 55°F and 65°F (13°C to 18°C). August is part of St. Helena’s dry season, so rain is rare. Humidity levels are low, and gentle breezes are common.
Cancellations and substitutions
Because this is an invitation-only event, there are no invitation transfers. If there is a cancellation, then waiting list participants from other companies will be invited.