Roundtable venue

The Roundtable will be held at the Sonnenalp Hotel, located at 20 Vail Road in Vail, Colorado. INMA strongly recommends booking your sleeping room at The Sonnenalp, too.

How to reserve your hotel room

INMA has negotiated a special room rate of US$295 per night at The Sonnenalp. This rate is available August 22-26, 2023, on a space-available basis. It is strongly recommended to reserve your Sonnenalp sleeping room early as the room block is expected to sell out.

To reserve your Sonnenalp sleeping room, telephone +1 800 654-8312 or +1 970 476-5656 and refer to the special "International News Media Association" rate.

Other details

How to get to The Sonnenalp

By air:

Most participants will fly to Eagle County Regional Airport or Denver International Airport. Please note that United has two Denver-Eagle County flights each day.

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Airport Transfers:

From Eagle County Regional Airport, a car or shuttle ride is about 35 minutes, or 35 miles. We recommend:

Private car: Snowbound Express
(US$175 plus tip)

Shuttle: Epic Mountain Express
(US$50 plus tip)

From Denver International Airport, a car or shuttle ride is about 2 hours, or 120 miles.

Private car: Snowbound Express
(US$450 plus tip)

Shuttle: Epic Mountain Express
(US$90 plus tip)

Car rentals:

Companies that serve both Eagle County Regional Airport and Denver International Airport include Alamo, Avis, Budget, Dollars, Hertz, and National, among others.

What is the attire?

Casual: Jeans, shorts, Hawaiian shirts encouraged

What is included?

The Roundtable at Vail is an invitation-only free event for representatives of INMA corporate members. The event includes Roundtable sessions, the Wednesday welcome reception, lunches and breaks, and the Friday evening dinner. The pre-Roundtable hike is free.

Hotel rooms, breakfasts, and the golf outing should be paid separately.

What can my spouse/partner attend?

Spouses and partners are welcome to attend the Wednesday evening welcome reception and Friday evening dinner at Ludwig's, as well as the Wednesday morning optional hike. Guests are welcome to register for the golf outing, too.

About the golf outing

If you plan to arrive by Tuesday evening and would like to experience the ego boost of playing golf at 7,000+ feet, plan on joining peers on one of Colorado's golfing gems, the Sonnenalp Club. We will depart the Sonnenalp Hotel at 7:30 a.m. Tee times will start at 8:30 a.m. Green fees are US$165, payable in advance to INMA.

About the hike

For those who prefer to experience what hiking at altitude will do to your lungs, plan to join your peers on a casual hike Wednesday morning. This hike will depart from the Sonnenalp lobby at 10:00 a.m. The group will take Strawberry Lane and Berrypicker Trail to the top of the mountain. From there, we will load onto a gondola for a scenic ride down the mountain and land in Lionshead Village. Please allot three hours for this experience. This is a free activity.

What will the weather be like?

Expect summer temperatures of between 50°F at night and 80°F during the day (10°C to 27°C). While Vail summers are not humid, a sunny day can make things warm - so dress for these extremes.

Cancellations and substitutions

Because this is an invitation-only event, there are no invitation transfers. If there is a cancellation, then waiting list participants from other companies will be added to the attendee list.

Questions? Contact us

Laura Gallagher

Event Manager
Tel.: +1 407 637-6770

E-Mail me